As a document control assistant, you are responsible for organizing and maintaining a company’s records system. Your duties are to manage, track, and store a variety of electronic and hardcopy documents and records through a file and folder naming structure.
Skills/Knowledge/Personal Attributes:
Great attention to detail
Able to take initiative to work alone and in teams
IT skills
Administrative skills
Organisational and time management skills
Outstanding communication and interpersonal skills
Methodical approach to work
Attention to detail and accuracy
Have an interest in documentation and preserving and celebrating people’s stories and histories
OSH/Safety Officer
Job Description:
Responsible for ensuring compliance with occupational health and safety (OHS) guidelines in a workplace. They play a crucial role in promoting a safe working environment by advising on safety measures, conducting risk assessments, and enforcing preventative measures.
Safety Officer Responsibilities:
Compile safety programs.
Practice safe working techniques.
Implement and maintain health and safety standards.
Establish a cordial and professional relationship with employees.
Maintain compliance with all safety regulations.
Conduct regular staff meetings to share best practice techniques.
Standardize health and safety in order to remain consistent.
Identify hazardous waste and disposing of it correctly.
Promote safety initiatives.
Compile and maintain relevant registers to ensure compliance.
Document staff information, minutes of meetings, and reports compiled for management.
Regularly inspect equipment.
Safety Officer Requirements:
A bachelor’s degree or an associate degree.
Valid competency certificates.
Registration as a Health and Safety Officer.
Strong communication skills.
Minimum of 3 years experience in this position.
Proficient in all Microsoft Applications.
HR Site Coordinator
Job Description
Completes administrative duties for the human resources department of an organization. They assist HR managers with recruitment, onboarding, maintain employee records, and provide administrative support to all employees.
HR Coordinator Responsibilities:
Assist with all internal and external HR related inquiries or requests.
Maintain both hard and digital copies of employees’ records.
Assist with the recruitment process by identifying candidates, performing reference checks and issuing employment contracts.
Assist with performance management procedures.
Schedule meetings, interviews, HR events and maintain agendas.
Coordinate training sessions and seminars.
Perform orientations and update records of new staff.
Produce and submit reports on general HR activity.
Assist with payroll and ad-hoc HR projects.
Support other assigned functions.
Keep up-to-date with the latest HR trends and best practices.
HR Coordinator Requirements:
Bachelors degree in human resources or related (essential).
2 years of experience as an HR coordinator (essential).
Exposure to Labor Law and employment equity regulations.
Effective HR administration and people management skills.
Exposure to payroll practices.
Full understanding of HR functions and best practices.
Excellent written and verbal communication skills.
Works well under pressure and meets tight deadlines.
Highly computer literate with capability in email, MS Office and related business and communication tools.
Fantastic organizational and time management skills.
Strong decision-making and problem-solving skills.
